How to write a letter for due payment

How to write a letter for due payment

  • Posted by writealetter
  • On March 3, 2021
  • 0 Comments

When payments are due, it is important to draft reminder letters. Good reminder letters are an effective way to communicate with clients, draw their attention towards the delay in payment. While sending out friendly reminder letters, it is possible to settle payment amicably without any harshness and maintain good relations with your customers.

Overdue payment reminder letters

During busy schedules in office, we even tend to forget the overdue cases. We need to send out reminder letters to get our dues settled.

Date

 

To

Manager- sales and purchase

Postal address

 

Subject: Reminder for overdue payment

 

From

 

Your name

Postal address

 

Sir,

 

This is to remind you about the overdue payment for our products delivered to your official address on February 6th, 2018. Though you have acknowledged the reception of the items, the bills are not settled yet. Kindly refer to the invoice copy send along with the products and settle your payments at the earliest.

 

I highly value our business relation and hope it continues in the future for better prospects.

 

Please settle the payments and oblige.

 

Thanking You,

 

Sincerely,

 

Your name

Signature

Email id

Mobile number

Did you like the friendly payment reminder letter sample? You can draft plenty of different reminder letters depending on your requirements.  But remember to only place your reminder in a polite manner and convey your message. It is important to maintain a lasting relation with the clients than put them into pressure for payments. You can build a better relationship with client while being polite and conveying your message gently. It is better to remind them about the payments if they are not delivered in time than waiting for the payments. It could have dropped off their mind! So arrange with your PR department to follow up with the payments when they are due.

Payment request letter format

After the completion of product delivery, you can send out request letters to your loyal customers for settling the bills. A request letter is the best way to draw the attention of your customers and pushing them to settle the bills. Remember to maintain a polite tone throughout the letter and settle your payments. If you are not careful about your language and approach, you may end up annoying your customers.

 

Here is a sample payment request letter.

Date

 

To

Manager- sales and purchase

Postal address

 

Subject: Request for payment

 

From

 

Your name

Postal address

 

Sir,

I request you to settle payments for the bulk smart mobile devices that you have purchased on <mention date>. The purchase was completed a fortnight ago and we provided the products based on your promise to pay at the earliest. You can also consider the settlement completed as a down payment and plan for EMIs and complete payment. We offer such liberty only to our loyal prime customers. Kindly consider the payment and confirm your plan. Please contact us for all enquiries and any further assistance in the contact details mentioned below.

 

Thanking You,

 

Sincerely,

Your name

 

Signature

Designation

Email id

Mobile number

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