How to Write a Letter for Cheque Bounce

  • Posted by writealetter
  • On March 1, 2021

Cheques are bouncing again? What to do if your official cheques have bounced unfortunately? It is not a simple issue. If your cheques are bounced, you will be liable for legal actions. So, always ensure that you check the funds before issuing cheques to personal contacts or business contacts. You can send apology letters if your cheque is bounced.

Apology letter for Cheque bounce

It is unfortunate that cheques get bounced during our hectic schedules. While we are busy managing funds, we fail to notice that we are issuing cheques without the sufficient funds. This is great inconvenience for our business contacts and they may even sever contacts with us if our cheques are bounced repetitively. So, what to do if our cheques are bounced?  Firstly, ensure from the bank that you have sufficient funds before issuing cheques. Then, incidentally if your cheques bounce, then draft a convincing apology letter for cheque bounce stating the reason.

Date: dd/mm/yyyy

 

To

Business contact name

Company title

Address

 

Subject: Apology letter for cheque bounce

 

From

Your name

Designation

Firm name

Address

 

Sir,

We share a prized business relationship with your organization. You have always been trusted dealers of goods and services with our organization.  My recent orders were also delivered on time without any delay. I thank you for your prompt service delivery to our organization.

 

It is with regret that I have to inform that the cheque number. X0001234 from the organization corporate account in HDFC bank has bounced. It was unintentional and incidental. While our business relation is several years old, I hope you will accept our sincere apologies on this issue and oblige. I promise to deliver the funds at the earliest from another account. I am attaching another cheque of Rs. 50,000 with this letter. Thus, we are settling the payment for order number ty00987 dated February 15, 2018.  My contact details are mentioned below for your any queries related to the payment or otherwise.

 

Thanking You,

 

Sincerely,

 

Your name

Signature

Email Id

9897643566

If your business contact has given you a cheque that has bounced, then write a cheque bounce notice letter and alert him on further actions

Cheque Bounce Notice Letter

Has the cheque you received recently bounced? Is this business contact always dishonouring cheques? Write a cheque bounce notice letter and settle the matter. Inform him that if continues to dishonor cheques; he will be liable to legal actions.

 

Here is how to draft a cheque bounce notice letter

Date: dd/mm/yyyy

 

To

Name of business contact

Title

Name of company

Address

 

Subject: Cheque bounce notice letter

 

From

 

Your name

Designation

Company name

Address

 

Sir,

 

We would like to inform that the cheque no: 123456 that you issued on June 1, 2018 has bounced. It has been rejected by your own bank ICICI, Indiranagar Branch, Bangalore. If the payment is not settled within 15 days, we may have to proceed with legal actions to recover our funds. Kindly ensure that you settle your payments and transfer the funds at the earliest.

 

Thanking You,

 

Sincerely

 

Your name

Signature

You can decide whether to send a tough notice letter regarding cheque bounce or an informative letter depending on your relationship with the client. You can improve your tone and address them amiably if you have a good business relationship with the client. May be it was incidental that the cheque bounced with insufficient funds.

 

Here is another sample cheque bounce notice letter

To

Name of business contact

Title

Name of company

Address

 

Subject: Cheque bounce notice letter

 

From

 

Your name

Designation

Company name

Address

 

Sir,

May I inform you that the cheque no: bc 3456 dated on June 1, 2018 has bounced. We are surprised that this issue has occurred with one of our lasting clients. Kindly ensure that you confirm your funds before issuing cheques. Please settle the payment at the earliest and oblige.

 

Thanking You,

 

Sincerely,

Your name

Signature

Designation

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